Privacy Policy 1.00

1. Introduction

This Privacy Policy applies to the website https://arboriremarcabili.ro, operated by the UBB Alma Mater Napocensis Foundation.

Our details are:

• Name: Alma Mater Napocensis Foundation
• Fiscal Identification Code: 5567031
• Contact: 1 M. Kogălniceanu Street, room 121, postal code 400084, Cluj-Napoca.
• Email: fundatia@ubbcluj.ro.

All personal data processing activities carried out within the website https://arboriremarcabili.ro are in accordance with the provisions of Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation - GDPR) and with Law no. 190/2018 regarding the measures for the implementation of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (GDPR).

For more information about the processing of personal data at UBB Cluj, you can access the Privacy Policy of Babeș-Bolyai University, available at the following link: https://www.ubbcluj.ro/ro/politici/.

2. Terms and Definitions

Personal Data: any information relating to an identified or identifiable individual; an identifiable individual is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that individual.

Processing of Personal Data: refers to any operation or set of operations which is performed on personal data or on sets of personal data, whether by automated means or not, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

Data Subject: any identified or identifiable individual.

Consent of the Data Subject: any freely given, specific, informed, and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

3. What personal data is collected through the website

The main purpose of our initiative is to engage citizens in collecting information about remarkable old trees in Romania. Your involvement is very important to us. In this regard, we need to gather some basic information about the identified remarkable trees (i.e., their characteristics and geographic location) to enable a more structured analysis of the data when we have thousands or tens of thousands of records.

The registration form/section for creating a user account is available at the following link: https://arboriremarcabili.ro/ro/accounts/signup/. This is a User Account Creation Form for individuals or groups who wish to create an account and receive more information about the activities carried out. Individuals with a user account can register or log trees. You can create an account with any username you like. The personal data requested through the form are: first name, last name, desired username, and email address. This personal data is necessary for account creation and for future correspondence with the person who completed the form. Please do not disclose personal data and/or other sensitive information in the form that is not strictly necessary. If you want to create an account for a group, the requested information includes group name, email, language (Romanian, English, or Hungarian), locality, county, school name (optional), number of members, a brief description of the group (optional), for example: the name and email address of the group's representative.

In order for your personal data to be collected in accordance with the provisions of Regulation No. 679 of April 27, 2016, regarding the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) and Law No. 190/2018 regarding measures for the implementation of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, regarding the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation), with subsequent amendments and completions, your consent is required in this regard. Therefore, by submitting the Form and creating a user account, you agree to the collection/processing of the personal data provided by you and understand the purpose of collecting/processing this data.

The personal data transmitted through this website is processed in a manner that ensures adequate security.

By clicking the REGISTER button, you acknowledge that by submitting the form, your personal data will be processed in accordance with this Privacy Policy.

Rights of individuals who entrust us with personal data:

• The right to be informed (Art. 13 and 14 of the GDPR) - by the UBB Alma Mater Napocensis Foundation about the type, purpose, and legal basis of the processing;
• The right to access data (Art. 15 of the GDPR) - the individual has the right to obtain confirmation from the UBB Alma Mater Napocensis Foundation whether it processes personal data concerning them;
• The right to rectification (Art. 16 of the GDPR) - of personal data without undue delay;
• The right to erasure of data ("right to be forgotten") - (Art. 17 of the GDPR) - to obtain from the UBB Alma Mater Napocensis Foundation the erasure of personal data concerning you without undue delay, and the UBB Alma Mater Napocensis Foundation has the obligation to erase personal data without undue delay;
• The right to restriction of processing (Art. 18 of the GDPR) - when you consider that personal data are inaccurate, or consider that processing is unlawful, or when the UBB Alma Mater Napocensis Foundation no longer needs this data;
• The right to notification regarding rectification or erasure of personal data or restriction of processing (Art. 19 of the GDPR);
• The right to data portability (Art. 20 of the GDPR) - you have the right to receive the personal data concerning you and which you have provided in a structured, commonly used, and machine-readable format to transmit it to another controller;
• The right to object (Art. 21 of the GDPR) - you may object to the processing based on Article 6(1)(e) or (f) or Article 6(1)(a) of personal data concerning you, including profiling based on those provisions;
• The right not to be subject to a decision based solely on automated processing - including profiling (Art. 22) - which produces legal effects concerning you or similarly significantly affects you;
• The right to lodge a complaint with the National Supervisory Authority for Personal Data Processing (Art. 15) - anspdcp@dataprotection.ro or https://www.dataprotection.ro/.

4. Implemented Security Measures

The connection to our website is encrypted using a modern encoding suite. The connection uses TLS 1.2. There is an encrypted connection between the server where the website is hosted and the user's browser accessing this website. The website has an SSL (Secure Sockets Layer) certificate, which secures the exchange of information over the Internet. The SSL certificate ensures the security and confidentiality of important content, such as personal data transmitted through the Registration Form (user account creation). The login/authentication session on our website is secure.

Our website contains links to other sites over which we have no control and for which we assume no responsibility. We assume no responsibility if these websites contain inaccurate and/or misleading information, lack adequate security, and/or contain malicious software (computer viruses, trojans, adware, etc.).

5. Embedded Content from Other Websites

Some articles posted on this website may include embedded content from other websites (e.g., videos, images, texts, etc.). Embedded content from other sites behaves as if users have visited another website. These websites may collect data about users, may insert cookies, and may track user interaction with embedded content if the user has an account and is logged into that website. We mention that we are not responsible for the Privacy Policies of these respective websites.

6. Modification of the Privacy Policy

The UBB Alma Mater Napocensis Foundation reserves the right to make any changes to this Privacy Policy. To stay informed about the latest additions and changes, please visit this webpage from time to time. This Privacy Policy may be updated due to changes in the legislation on the protection of personal data or changes in the structure of our website.

If you have any questions or concerns about the information presented in this Privacy Policy or about how we process your personal data, you can contact us at the email address: ...................

When contacting us, please do not disclose sensitive personal data (information about religious beliefs, ethnic or racial origin, or any other information related to health or union membership).